The federal rates and thresholds, built in
IRS mileage, GSA per diem, the $75 receipt line and the 60 day safe harbor, on the page with the source linked, so a report is right without anyone looking them up.
Built for the small business owner who pays expenses back
File the report. Pay it back. Keep the record.
Mileage, per diem and receipts, added up the way the IRS rules read. Every report becomes a claim you approve, pay and keep against the person who spent it.
PerDiemDesk Pro is $4 per month for your whole team, billed monthly.
- 4free tools
- 5,950US searches a month
- Expenses only
One product, three jobs
File the expense. Pay it back. Keep the record.
Reports an accountant accepts
Every answer becomes an expense report, a travel claim or an expense policy with your name on it, itemised the way the substantiation rules want it.
A record behind every payment
Reports file themselves against the team member and the claim. Approved, paid, posted to your books: every state is visible, and everything exports.
The tools, free and open
Free to use. No account, no card, no trial clock.
- Expense report template Build an expense report: mileage at cents per mile, receipted spend by category, less any advance, to the amount due. Free tools
- Business expense spreadsheet Lay out a month of business expenses by category, with meals at their deductible half, fixed costs separated, and the annual run rate. Free tools
- Travel expense reports Price a trip: lodging as billed, meals and incidentals per day, mileage, fares, less any advance, to the amount due. Free tools
- Expense policy Draft an expense policy: receipt threshold, claim deadline, mileage and meal rates, approval limit, and what it will cost you a month. Free tools
Why not just use a spend management platform?
Need corporate cards, card feeds and a procurement workflow? Buy a platform. Need the claim filed right, approved and paid back without a per-seat bill? That is the product.
| PerDiemDesk | A spend management platform | |
|---|---|---|
| Mileage, per diem and receipt rules | The product itself, on the page with the source linked | A settings screen you configure and keep current yourself |
| Price for a team of ten | $4 a month, flat, whoever files | A fee for every active user, every month |
| Try before an account exists | Every tool computes free, no card, no trial clock | A sales call and a trial that expires |
| Built for | The owner who pays expenses back, only | Finance teams, procurement and cardholders at once |
Platform pricing, for the record: Zoho Expense Standard is $4 per user per month billed monthly and Premium is $6 per user per month billed monthly, with a free plan capped at 3 users (zoho.com/us/expense/pricing, retrieved 2026-09-02). PerDiemDesk Pro is $4 per month for the whole team, and the free tools have no user cap because they need no account.
The report is yours. Keeping it is PerDiemDesk Pro.
The reports are free forever. Pro turns them into your books: your logo, no watermark, saved claims by team member, approval and payment status, and clean exports for your accountant.
- Download as PDF
- No PerDiemDesk watermark
- Save and reopen later
- Your logo and tax reference on it
- Payment confirmations emailed to your team
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$4 per month, whole team
PerDiemDesk Pro is $4 per month for your whole team, billed monthly. Billed monthly. Cancel any time from your account page. Price and renewal terms are shown before checkout.
Cite or embed this figure
Expense report template (Reimbursement due): $305.20, PerDiemDesk, worked example.
Cite as: "PerDiemDesk Expense Tools", updated 2026-09-02, https://perdiemdesk.com/.