One product, three jobs
File the report. Pay it back. Keep the record.
Mileage, per diem and receipts, added up the way the IRS rules read. Every report becomes a claim you approve, pay and keep against the person who spent it.
Free for 14 days. No card needed.
PerDiemDesk Pro is $4 per month for your whole team, billed monthly.
- 4
- free tools
- Expenses only
- Tools
The tools, free and open
Free to use. No account, no card, no sign-up.
| Tools | answers they give back | Free tools, on the worked example | |
|---|---|---|---|
| Expense report template | Build an expense report: mileage at cents per mile, receipted spend by category, less any advance, to the amount due. | $305.20 Reimbursement due | Free tools |
| Business expense spreadsheet | Lay out a month of business expenses by category, with meals at their deductible half, fixed costs separated, and the annual run rate. | $2,725 Monthly business expenses | Free tools |
| T&E expense report | Price a T&E expense claim for a trip: lodging as billed, meals and incidentals per day, mileage, fares, less any advance, to the amount due. | $880 Reimbursement due | Free tools |
| Expense policy | Draft an expense policy: receipt threshold, claim deadline, mileage and meal rates, approval limit, and what it will cost you a month. | $1,530 Expected reimbursement per month | Free tools |
The report is yours. Keeping it is PerDiemDesk Pro.
The reports are free forever. Pro turns them into your books: your logo, no watermark, saved claims by team member, approval and payment status, and clean exports for your accountant.
- Download as PDF
- No PerDiemDesk watermark
- Save and reopen later
- Your logo and tax reference on it
- Payment confirmations emailed to your team
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
One product, three jobs
File the expense. Pay it back. Keep the record.
The federal rates and thresholds, built in
IRS mileage, GSA per diem, the $75 receipt line and the 60 day safe harbor, on the page with the source linked, so a report is right without anyone looking them up.
Reports an accountant accepts
Every answer becomes an expense report, a travel claim or an expense policy with your name on it, itemised the way the substantiation rules want it.
A record behind every payment
Reports file themselves against the team member and the claim. Approved, paid, posted to your books: every state is visible, and everything exports.
Why not just use a spend management platform?
Need corporate cards, card feeds and a procurement workflow? Buy a platform. Need the claim filed right, approved and paid back without a per-seat bill? That is the product.
- Mileage, per diem and receipt rules
- PerDiemDesk The product itself, on the page with the source linked
- A spend management platformA settings screen you configure and keep current yourself
- Price for a team of ten
- PerDiemDesk $4 a month, flat, whoever files
- A spend management platformA fee for every active user, every month
- Try before an account exists
- PerDiemDesk Every tool computes free, no card, no trial clock
- A spend management platformA sales call and a trial that expires
- Built for
- PerDiemDesk The owner who pays expenses back, only
- A spend management platformFinance teams, procurement and cardholders at once
Platform pricing, for the record: Zoho Expense Standard is $4 per user per month billed monthly and Premium is $6 per user per month billed monthly, with a free plan capped at 3 users (zoho.com/us/expense/pricing, retrieved 2026-09-02). PerDiemDesk Pro is $4 per month for the whole team, and the free tools have no user cap because they need no account.